Headache Update 2023

Venue Location:

Disney’s Grand Floridian Convention Center
4401 Floridian Way
Lake Buena Vista, FL 32830

View or Download Convention Center Floor Map »

Accommodations:

Attendees must register for Headache Update 2023 to book room reservations at the discounted group rate at Disney’s Grand Floridian Resort & Spa. The discounted group rate is $319 per night, plus taxes (single/double occupancy) and is based on limited availability. The booking link is currently open and will be sent to the email address provided upon registration. The group rates are available to registered attendees on a first-come, first-served basis or until the room block is sold out, whichever comes first. The deadline to book room reservations at the group rate is June 12, 2023. Reservations made for days outside of the block or made after the sold-out date/booking deadline will be based on the hotel’s current rate. Reservations will be verified with the registration list. Reservations made by non-registrants will not receive the discounted group rate and may be cancelled.

Resort Address:

Disney’s Grand Floridian Resort & Spa
Walt Disney World® Resort
4401 Floridian Way
Lake Buena Vista, Florida 32830-8451
(407) 824-3000

Walt Disney World® Parks & Tickets:

Special 2023 Meeting/Convention Theme Park Tickets: View Discounted Ticket Pricing »
To visit Walt Disney World® Theme Parks, reservations and admission tickets are required. Registered attendees for Headache Update may purchase theme park tickets at special group rates. The link to purchase discounted tickets are provided in a confirmation email sent to the email address provided during registration.

Theme Park Availability & Reservations: Check Availability or Make a Reservation »

For the latest details on Walt Disney World® Resorts, Theme Parks and other offerings, please visit: See Latest Details »

Program Schedule:

The agenda is still in the works. Please check back for updates.

Faculty Speakers

DHCREF thanks you for participating as a Faculty Speaker &/or Moderator for Headache Update. Faculty Speaker & Moderator details and information have been sent to the speaker via email. All action items, forms and slides should be sent to Jacquelyn Fernandez at jfernandez@diamondheadache.com by the indicated deadlines. Please see below for general information. If you do not see the information you are looking for, please contact Jacquelyn Fernandez. 

Required Documents & Forms for New Speakers (due May 1, 2023):

Click on each item below to view or download» 

• DHCREF CME Presenter Consent Form »
• Updated CV
• PCN Disclosure Form »
• Faculty Room Reservation Form »
• Updated Form W-9 »

PowerPoint Presentation (due May 1, 2023):

Please submit your unlocked PowerPoint Presentation (.ppt or .pptx) for each of your assigned lecture topics. Please submit before or by 05/01/2023 to Jacquelyn Fernandez at jfernandez@diamondheadache.com.

Accommodations:

Please complete your Faculty Room Reservation Form as soon as possible so that we may update your reservation details at Disney’s Grand Floridian Resort & Spa. Fees for additional guests or extra nights will not be covered by DHCREF – please note that additional room guests (18 years or older) may have an additional fee per person, per night. You will receive a confirmation number via email once it has been updated according to your reservation form.

Travel Arrangements:

To book your airline reservation, please contact Barbara Witkowski at Rex Travel. Please indicate that you are a speaker for DHCREF. To obtain the best possible rate, we ask that you book your airline reservation at least 30 days in advance. All reservations will be reviewed & paid by DHCREF. Any changes made after the reservation has been approved/ticketed will not be covered by DHCREF unless pre-approved.

• Travel Agency: Rex Travel (Virtuoso Member)
• Travel Consultant: Barbara Witkowski
• Phone: (312) 641-6633
• Email: barbara@rextravel.com 

Please check back for updates.

Please check back for updates.

DHCREF thanks you for participating in Headache Update. GES will send the exhibitor kit to your company’s primary contact for this event. Please see exhibitor & industry-supported program details below. If you do not see the information you are looking for, please contact your General Congress Coordinator or email us at info@dhc-fdn.org. More details will follow and will be updated here. Please check back for more updates.

Exhibitor Registrations

All sponsors attending the event must register as either Industry Attendee or Industry Exhibitor. Once registered, you will receive a confirmation receipt and booking link. The amount of complimentary registrations is dependent on sponsor level (see below). Registration coupon code is JUL23*** followed by the first 3 letters of your company’s name (Example for Diamond Headache Clinic: JUL23DIA).

Complimentary Registrations per Metallic Sponsor:
Platinum: 10
Gold: 6
Silver: 4
Bronze: 2

Sponsor and Exhibitor General Information:

Venue/Location:
Disney’s Grand Floridian Convention Center
4401 Floridian Way
Lake Buena Vista, FL 32830

Floor Plan: View or Download Convention Center Floor Map

Exhibitor Move-in & Move-out:
Move-in/Set-Up: Wednesday – 07/12/2023
Check-in & Badge Pick-up: Thursday – 07/13/2023 @ 6:30 AM – 7:30 AM
Move-out/Dismantle: Sunday – 07/16/2023 @ 11:00 AM

Exhibit Show Hours: 07/13/2023-07/16/202e during Refreshment Breaks (check back for more updates)

Booth Information:

Booth Size per Metallic Sponsor:
Platinum: 10 x 12 ft
Gold, Silver and Bronze: 10 x 10 ft

Booth Location: Check back for more updates

Exhibitor Kit: Check back for more updates

Meeting Contact List: Check back for more updates

Registration List: Check back for more updates

Meeting Bag Inserts:

Please ship a quantity of 250 per meeting bag insert for delivery on Monday – July 10, 2023. Shipping packages must be labeled “Meeting Bag Insert”. Unlabeled packages will not be included in the meeting bags.

View or Download Meeting Bag Instructions – Check back for more updates

Allowable Amount of Inserts per Metallic Sponsor:
Platinum: up to 5 insertions
Gold: up to 3 insertion3
Silver: up to 2 insertions
Bronze: up to 1 insertion

Size Limit of Each Insertion: 8.5 x 11
Required Quantity per Insertion: 250
Deliver By: Monday, July 10, 2023

Deliver to:
ATTN: CRYSTAL PEREZ
FOR: JACQUELYN FERNANDEZ
DHCREF: HEADACHE UPDATE  – MEETING BAG INSERT
Disney’s Grand Floridian Resort & Spa
Grand Floridian Convention Center: Palm Beach
4401 Floridian Way, Lake Buena Vista, FL 32830

Airpod Raffle:

Attendees may opt to participate in an Airpod Raffle. To enter, attendees are required to visit every booth and have their raffle card hole-punched by an exhibitor. Attendees may start at any exhibit. At check-in, you will receive raffle cards and a hole-puncher.

View or Download Airpod Raffle Flyer

Product Theater, Symposia and Workshop Information:

If your company is sponsoring or hosting a scheduled Breakfast or Lunch Product Theater, Symposia, or Workshop, please see additional information via the links below:

Location: To Be Determined
Event Contact: Check back for more updates
Meeting Contact List: Check back for more updates
Registration List: Check back for more updates
Catering Menu Links: Check back for more updates